Services

How Can We Serve you

Virtual Bookkeeping Services

Serving Real Estate Investors, Landlords, Flippers, Wholesalers, Brokers/Agents & Property Managers.

At Sofa Bookkeeping, we provide specialized virtual bookkeeping solutions designed specifically for the real estate industry. From rental portfolios to fix-and-flip operations, we tailor your financial systems to fit the unique needs of your business.

1. Quickbooks Online Setup for Real Estate

  • Customized Real Estate Chart of Accounts (REI COA)
    Tailored to rentals, flips, rehab projects, wholesale fees, commissions & more.

  • Customized QuickBooks Settings
    Set up according to your business model and real estate structure.

  • Entity Setup
    Properties, LLCs, SPVs, and business segments organized clearly and correctly.

  • Tenant Setup
    Individual tenants added and linked for easy rent tracking and reporting.

  • Vendor Setup
    Contractors, suppliers, property managers, utilities, and service companies.

  • Service Items
    Structured for real estate needs like repairs, maintenance, cleaning, landscaping, inspections, etc.

  • Recurring Transactions
    Automated entries for rent, mortgages, utilities, subscriptions, and other recurring expenses.

Your QuickBooks file will be clean, organized, and ready to support accurate reports, better decisions, and smooth tax seasons.

2. Cleanup & Catch-Up Services

  • Behind on your books? No worries — we specialize in bringing real estate financials back to life.

    What’s Included:

    • Reconstruction of Past Records
      We clean and organize months (or even years) of messy or incomplete books.

    • Correct Categorization of Old Transactions
      Ensuring everything is recorded accurately for tax and financial clarity.

    • Property & Loan Corrections
      Fixing misclassified transactions, broken COAs, or incorrect balances.

    • Audit-Ready Clean Books
      Delivered fully organized and ready for tax filing or lender review.

    No matter how far behind you are, we’ll get your books back on track — quickly and correctly.

3. Monthly Real Estate Bookkeeping

Keeping your books accurate month after month is essential for tracking performance, maximizing deductions, and making informed investment decisions. We handle the day-to-day bookkeeping so your numbers are always reliable and up to date.

What’s Included:

  • Monthly Transaction Categorization
    Every income and expense is categorized properly for rentals, flips, wholesale deals, and commissions.

  • Bank & Credit Card Reconciliations
    Ensuring your accounts match your statements with no errors or missing transactions.

  • Property-by-Property Tracking
    Income, expenses, cash flow, and profitability broken down clearly for each property.

  • Loan & Mortgage Tracking
    Principal, interest, escrow, and amortization accurately recorded.

  • Rehab/Flip Budget Tracking
    Spending, holding costs, and ROI tracked for every project.

  • Monthly Financial Reports
    Profit & Loss, Balance Sheet, Cash Flow & property performance reports delivered on schedule.

  • Monthly Review Meeting
    We walk you through your reports and explain exactly what the numbers mean so you know your next steps.

4. Accounts Payable & Receivable Management

For investors with multiple properties or units, we can help manage incoming and outgoing payments so nothing slips through the cracks.

Services Include:

  • Tracking rent payments & tenant balances

  • Recording late fees, deposits, and refunds

  • Managing vendor bills & contractor payments

  • Organizing receipts and invoices

  • Ensuring on-time payments

  • Syncing everything into QuickBooks properly

This service is perfect for landlords, AirBnB/STR owners, and property managers who want hands-off financial organization.

5. Property Performance & Cash Flow Reporting

Real estate is all about the numbers. We give you clear visibility into how each property is performing.

Includes:

  • Cash flow reports by property

  • Expense breakdowns & trend analysis

  • ROI calculations for rentals & flips

  • Rehab vs. budget variance tracking

  • Occupancy & rent collection insights

Know exactly which properties are performing — and which ones need your attention.

6. Add-On Services

You can add any of the following to personalize your bookkeeping package:

  • Receipt Management & Storage

  • Mileage Tracking Setup

  • Sales Tax Tracking (if applicable)

  • 1099 Contractor Preparation

  • Payroll Setup (via partner service)

  • Budgeting & Forecasting for Real Estate Projects

  • Custom Reports for Investors or Lenders

Follow Us: